Client Resource · Modular Buildings & Equipment

Care & Maintenance Guide

Preventive maintenance requirements for your modular buildings and equipment. Protect your investment, preserve warranty coverage, and keep your facility performing.

Submit a Service Request View the Maintenance Schedule

Schedule System Care Seasonal Warranty Documents Request Service

Your Building, Our Priority

Whether you own or lease, a disciplined maintenance routine keeps your modular building safe, efficient, and performing at full value.

Extend Building Life

Routine care stops small issues before they become major repairs.

Protect Your Warranty

Documented upkeep keeps workmanship and manufacturer coverage intact.

Maximize Asset Value

Well-kept buildings hold resale, lease-return, and redeployment value.

Keep your Warranty Certificate and this guide with your facility records. Download the printable version from the Client Documents section of this page.

System Care & Troubleshooting

Quick checks before you call. Licensed trades only for electrical, HVAC, and plumbing repairs.

HVAC

Change filters monthly, more often in dusty conditions.
Keep supply diffusers open and return grilles clear.
No airflow? Check the filter, grilles, fire/smoke dampers (if installed), and unit breaker.

Electrical

Licensed electricians only. Avoid portable generators (voltage spikes).
Lights out? Switch each breaker fully OFF, then ON. Partial trips look set.
Dead outlet? Press RESET on the nearest GFCI. Report warm outlets or flickering immediately.

Plumbing & Water Heater

Know where the main water shut-off is located.
Insulate and protect exposed lines before freezing weather.
Tank must be full before the heater is energized. On-demand units: keep original faucet aerators.

Roof & Exterior Envelope

Inspect seams, flashing, and penetrations quarterly and after storms.
Keep gutters, downspouts, and roof drains clear.
Maintain sealant at windows, doors, and module mate-lines.

Doors & Windows

Lubricate hinges, closers, and tracks seasonally.
Check weatherstripping and screens for gaps or tears.
Sticking or binding doors can signal settlement. Report it.

Foundation, Leveling & Skirting

Watch for uneven floors, wall cracks, or binding doors.
Inspect piers, tie-downs, and supports annually.
Keep skirting intact and vents clear. No storage under the building.

HVAC Filter Change

1Set thermostat to OFF; shut off the unit disconnect or breaker.
2Remove the service door or return grille; slide out the old filter.
3Insert the new filter with the airflow arrow per the unit label.
4Restore power and restart. One filter per system: unit or grille, never both.

Before You Energize

1Confirm supply voltage and conductors match the building data plate.
2Keep the water heater breaker OFF until the tank is completely full.
3Confirm fire/smoke dampers (if installed) are open.
4Start HVAC and verify airflow at the supply diffusers.

Seasonal Checklist

Complete each season's tasks to protect your building through the year.

Spring

Inspect roof for winter damage
Clean gutters and downspouts
Service HVAC for cooling
Check exterior sealant

Summer

Monitor AC performance
Inspect for pest activity
Check weatherstripping
Wash exterior surfaces

Fall

Service HVAC for heating
Insulate exposed pipes
Clear roof debris
Test smoke detectors

Winter

Monitor heating efficiency
Prevent pipe freezing
Check for drafts
Keep walkways and ramps clear

Warranty, Responsibilities & Service

What Kaizen Mate covers, and what stays with the owner or lessee.

Covered by Kaizen Mate

12-month warranty against defects in material and workmanship under normal use.
General coverage starts at installation completion or 30 days after module delivery, whichever comes first. Manufacturer warranties start on the completion day of manufacturing. Dates are on your Warranty Statement.
Manufacturer warranties (HVAC, water heaters, appliances) passed through to you.
Leased units: repair terms are set by your lease agreement.

Owner / Lessee Responsibility

Maintenance per this guide (a warranty condition), plus consumables: filters, lamps, batteries.
Misuse, neglect, accident, improper power, generators, vandalism, theft, fire, or severe weather.
Soil settlement, site drainage, and re-leveling; freeze protection of water lines.
Alterations, penetrations, or relocation made without written approval.
Any repair started without a Kaizen Mate Authorization Number.

Request Service

We respond within 24 hours. Warranty repairs need an Authorization Number first.

Open the Service Request Form

Warranty claims must include

Serial, asset, and SKU numbers; job number
Unit location and point of contact (phone and email)
Description of the issue, with photos
For outside repairs: anticipated cost and labor rates

Emergencies (gas odor, sparking, flooding): clear the building, shut off the utility, and call 911 or the utility provider. Limit repairs to temporary steps that prevent further damage, and notify Kaizen Mate within 24 hours.

Client Documents

Keep these on file with your building records.